Privacy Policy

Effective Date: January 1, 2026
Last Updated: March 22, 2026

Introduction

Sycamore & Cedar Integrative Therapy ("we," "us," or "our") is committed to protecting your privacy and maintaining the confidentiality of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website [www.Sycamoreandcedartherapy.com] and engage in our services.

Information We Collect

Personal Information

We may collect personal information you voluntarily provide, including:

  • Name, email address, and phone number

  • Information submitted through contact or consultation forms

  • Payment information (if applicable)

  • Health information and clinical records (protected under HIPAA)

  • Communications with us

Automatically Collected Information

When you visit our website, we may collect:

  • IP address and browser type

  • Device type and operating system

  • Pages visited and time spent on the site

  • Referral sources

Cookies and Tracking Technologies

We may use cookies and similar technologies to enhance your experience. You can adjust cookie settings through your browser.

How We Use Your Information

We use your information to:

  • Provide mental health and psychotherapy services

  • Schedule consultations and appointments

  • Communicate with you about services, events, resources, or inquiries

  • Process payments (if applicable)

  • Comply with legal and ethical obligations

  • Improve our website and services

Information Sharing and Disclosure

We do not sell, rent, or trade your personal information.

We may share information only in the following circumstances:

Healthcare Operations

  • With other providers involved in your care (with appropriate consent)

  • For coordination of treatment or referrals

Legal Requirements

  • When required by law, subpoena, or court order

  • To protect your safety or the safety of others

Business Associates

  • With HIPAA-compliant service providers (e.g., EHR, scheduling, payment processors)

  • All such providers are required to safeguard your information

We do not share mobile information with third parties or affiliates for marketing or promotional purposes. Text messaging opt-in data and consent are not shared with any third parties.

Your Rights and Choices

HIPAA Rights

You have the right to:

  • Access your medical records

  • Request corrections to your information

  • Request restrictions on how your information is used

  • Request confidential communications

  • File a complaint regarding privacy practices

New York State Protections

Your health information is protected under HIPAA and applicable New York State confidentiality laws.

Additional Rights (if applicable)

Depending on your location, you may have rights to access, correct, or request deletion of certain personal data, subject to healthcare record retention laws.

Data Security

We use appropriate safeguards to protect your information, including:

  • HIPAA-compliant systems and platforms

  • Encryption of data when applicable

  • Secure access controls

  • Ongoing attention to privacy and security practices

Data Retention

We retain clinical records in accordance with New York State law and HIPAA requirements.

  • Adult client records are generally retained for at least 6 years after the last date of service

  • Longer retention may apply depending on legal or clinical requirements

Children’s Privacy

Services are provided to adults (18+). If services are ever provided to minors, appropriate consent procedures will be followed in accordance with New York State law.

Changes to This Privacy Policy

We may update this Privacy Policy periodically. Updates will be posted on this page with a revised “Last Updated” date.

Contact Information

Sycamore & Cedar Integrative Therapy
1178 Broadway 3rd Floor #1291 New York, NY 10001-1031

Phone: 201-497-4377
Email: Contact@Sycamoreandcedartherapy.com
Website: www.Sycamoreandcedartherapy.com

If you have questions about this Privacy Policy or your rights, please contact us directly.

You may also file a complaint with:
U.S. Department of Health and Human Services
Office for Civil Rights
Website: https://www.hhs.gov/ocr/privacy/hipaa/complaints/

Disclaimer

This Privacy Policy is intended to comply with HIPAA and applicable New York State laws. It is recommended that you review this policy with legal counsel to ensure full compliance with all applicable regulations.